Bylaws of the

Rolling Meadows Neighborhood Association

ARTICLE I - NAME, LOCATION, AND PURPOSE

Section 1. Name
The name of this organization shall be Rolling Meadows Neighborhood Association, and is hereinafter referred to as the "Association."

Section 2. Principal Office and other Offices
The principal office shall be located in the Rolling Meadows Community, City of Madison, County of Dane, State of Wisconsin.  Business of the Association may be transacted at the home of any director of the Association or at such other location as the board of directors may determine.

Section 3. Purpose
The purpose of this Association is to promote a spirit of camaraderie among the residents of the area; to provide opportunities for cooperation among these residents in projects which are in the interest of the community; and to provide one voice in expressing opinions in matters which affect the citizens of the community and this association.

ARTICLE II - MEMBERSHIP

Section 1. Persons Eligible to Become Members
The following persons shall be eligible for membership in the Association upon complying with the provisions of Section 2 and 3 of this Article.

  • A. Residents of the area commonly known as Rolling Meadows; said area shall include that area bounded on the north by Milwaukee Street, on the east and west per map, and on the south by Cottage Grove Road--said area to be divided into six (6) districts.  See map attached and made a part of the bylaws.
  • B. Non-resident owners/managers of real estate in the above described area upon petition to and acceptance by a majority vote of the Board of Directors.

Section 2. Conditions of Becoming a Member
Any person who is eligible to become a member of the Association in accordance with the provisions of Article II of Section I, may become a member by:

  • A. Paying the membership fee specified in Section 3 below.

Section 3. Membership Fee
The membership fee shall be set by the Board of Directors.  Such fee shall include all members of the family unit living in the same household.  All membership fees shall be payable annually and are non-refundable.

Section 4. Termination of Membership
Any person received into membership in this association shall remain a member until they voluntarily withdraw, are no longer eligible for membership or fail to pay dues.  In the event a person's membership shall cease because of failure to pay dues, such membership will be considered reinstated when the dues are paid.

Section 5. Voting Rights
Each adult member, one who has reached age eighteen (18), of the association in good standing shall be entitled to one vote on any and all questions coming before the membership.

ARTICLE III - MEETINGS OF MEMBERS

Section 1. Place of Meetings
All meetings of the membership shall be held in Rolling Meadows, City of Madison, County of Dane, State of Wisconsin or at such place as designated by the Board of Directors.

Section 2. Annual Meeting
The Annual Meeting of the members shall be held in the month of September each year.

Section 3. Notice of Meetings
It shall be the duty of the Secretary to give no less than five (5) days written notice of each such meeting to each member, said notice to state the date, time and place of such meeting, and to be delivered to each member at the address which appears upon the records of the Association; but failure to receive such notice shall not affect the validity of such meeting or proceedings.

Section 4. Special Meetings
Special meetings of the membership may be held upon call by the Secretary when directed by the Board of Directors or upon direction in writing by not less than fifteen (15) members.  The Secretary shall give no less than five (5) days notice of such meeting and such notice shall specify the purpose or purposes of the meeting and no other business shall be transacted.

Section 5. No Voting by Proxy
Each member must be present in order to vote, and no voting by proxy shall be allowed.

Section 6. Quorum
Presence of fifteen (15) A simple majority of members present shall constitute a quorum.Less than a quorum meeting at any time pursuant to notice, shall have power to adjourn from time to time until a quorum shall be present.

Section 7. Officers of Meeting
The President, or in his/her absence, the Vice-President, shall preside at meetings of the members, and the Secretary shall act as Secretary thereof, but should such officers not be present, their functions may be performed by any of the members present, as chosen by those in attendance.

Section 8. Removal of Directors or Officers
A director or officer may be recommended for removal from office by a two-thirds vote of the Board.

Editorial Note:  If a Board member is absent for (3) consecutive meetings, the member is subject to replacement at the discretion of the Board.

Section 9. Order of Business
The order of business at the Annual Meeting of the members of the Association and, so far as possible, at all other meetings of the members of the Association, shall be as follows:

  • Signing of or call of the roll.
  • Reading of the notice of the meeting, together with the proof of the due giving thereof.
  • Presentation and reading of unapproved minutes of previous meetings of the members of the Association, and the taking of necessary action thereon.
  • Presentation and consideration of, and acting upon, reports of officers and committees.
  • Election of officers of the Board of Directors.
  • Unfinished business.
  • New Business.
  • Adjournment.

ARTICLE IV - BOARD OF DIRECTORS

Section 1.   Number, Qualifications and Tenure Composition of the Board of Directors
The business and property of the Association shall be managed by a board consisting of a president, vice president, treasurer, secretary and six (6) Directors four (4) members-at-large who shall be elected by the general members. and who shall serve for a three (3) one (1) year. staggered term or until their successors are elected and qualified.  Commencing in September 1993 the six (6) Directors of this Association shall be elected as follows.

  • A. 2-Directors   1 year term
  • B. 2-Directors   2 year term
  • C. 2-Directors   3 year term

No person shall be eligible to become or remain a director an officer who is not a member in good standing of the Association.  An officer director may resign at any time by filing his or her written resignation with the Secretary of the Association.

Section 2. Nomination and Election
Prior to the Annual Meeting of the members, the President shall appoint a nominating committee to consist of not less than 4 members of the association, who are not at the time holding jobs as directors currently serving as officers, for the purpose of nominating directors candidates for election at the annual meeting.  At least 1 candidate will be nominated for each director's job office to be filled.  The names of the candidates will be listed on the notice of the annual meeting.  Additional candidates may be nominated from the floor by the membership at large.  The candidates receiving the highest number of ballots shall fill the vacancies on the Board of Directors for their designated terms.  In case of a tie votes for these vacancies, the members shall reballot.

THE ROLLING MEADOWS NEIGHBORHOOD ASSOCIATION SUPPORTS MEMBERSHIP FROM ALL WALKS OF LIFE AND STRIVES TO ENGAGE A DIVERSIFIED BOARD OF DIRECTORS

Section 3. Regular Meetings
A regular meeting of the Board of Directors shall be held within four (4) weeks following the Annual Meeting.  Meetings of the Board of Directors shall also be held in Rolling Meadows or such other place as the Board of Directors designate, at least once every three (3) months, or at such times as the Board of Director may determine.

Section 4. Quorum
A quorum for the transaction of business at any meeting shall consist of a simple majority of the Board of Directors.

Section 5.   Election and Removal of Officers
The Board of Directors shall elect the officers of the Association, such Members of the Association shall elect the officers of the Association. The election to will be held at the first regular meeting following each Annual Meeting.

Any officer elected or appointed by the Board of Directors may be removed by a majority vote of the full Board of Directors whenever in its judgment the best interests of the Association will be served thereby.

Section 6. Vacancies
Vacancies in the Board of Directors may be filled by the remaining Board members at any meeting appointment by the President.  The person so selected to serve until the expiration of the term of the office of the member whose position it is necessary to fill.

Section 7. Reports to Members
At each Annual Meeting the members of the Board of Directors shall submit a statement of affairs together with a report of the general financial condition of the Association and of the condition of its tangible property.

Section 8. Rules & Regulations
The Board of Directors shall have power to make and adopt reasonable rules and regulations, not inconsistent with these bylaws, for the management, administration and regulation of the business, property and affairs of the Association.

ARTICLE V - OFFICERS

Section 1. Number and Designation
The officers of this Association shall be a President, Vice President, Secretary and a Treasurer, who shall be elected for the term of one (1) year, and shall hold office until their successors are duly elected.  No one shall be eligible to the offices who are not a member of the Board of Directors; and any such officer who ceases to be a director shall cease to hold office as soon as a successor is elected.

Section 2. Duties of the President and Vice President
The President, when present, shall preside at all Board of Directors and member meetings; shall have general supervision over the affairs of the Association and over, the other officers; will countersign all checks, and review all bank statements.  The President, with the approval of the Board of Directors may appoint such committees, of which he or she will be an ex-officio member of, as may be determined necessary to accomplish and carry out the purposes of the Association.

The President shall perform all duties as are incident to the office.  In case of the absence of the President the duties shall be performed by the Vice President.

Section 3. Duties of the Secretary
The Secretary shall issue notice of all Board of Directors and member meetings, and shall attend and keep minutes of the same; shall have charge of all corporate books, records and papers, except financial books, records and papers; and shall perform all such other duties as are incident to the office.

Section 4. Duties of the Treasurer
The Treasurer shall have custody of all financial books, records, papers, money and securities of the association.  He/she shall keep regular books of account, and shall submit them together with all the vouchers, receipts, records and other papers, to the directors for their examination and approval as often as they may require.  He/she shall sign all checks of the association and shall perform all such duties as are incident to that office.

Section 5. Duties of Members-at-Large
Four (4) Members-at-Large shall attend all meetings of the Board of Directors to represent the general membership.

ARTICLE VI - DEPOSITORY

The funds of the Association shall be deposited in such depository as the Board of Directors shall designate, and shall be withdrawn only upon the check of the Association signed by the Treasurer and countersigned by the President.

ARTICLE VII - TERMINATION

If for any reason, this Association ceases to exist, any and all assets, after payment of debts and obligations, shall be donated to the City of Madison in Dane County in Wisconsin.  It will be requested that such assets be used for the purpose of recreational facilities somewhere in the areas as designated in Article II, Section 1(A) herein.

ARTICLE VIII - AMENDMENTS

Amendments to these bylaws may be made by a two-thirds vote of those members present and voting at any annual meeting at which a quorum is present, providing the proposed amendment has been set forth in the notice of such meeting.
 
These bylaws hereby approved this 22nd day of September 2011.